All employers are required to complete and retain form I-9 for their employees in the United States. This includes citizens and non-citizens. Employers must verify the employment eligibility and identity documents presented by the employee and record the document information on the Form I-9.
The U.S. Immigration & Customs Enforcement (ICE) regularly conducts inspections of I-9 Forms to ensure that employers' I-9 forms and supporting documentation meet the compliance rules. Failure to properly complete or retain the forms can result in both criminal and civil penalties. The financial burden of mistakes in the form I-9 can be devastating to companies.
Orbit Law, PLLC gives I-9 training programs to employers of all sizes and conducts immigration compliance seminars for your in-house staff and HR department. We develop streamlined systems to allow employers to navigate the complex and ever-changing area of employment verification, ensure your compliance with federal immigration law and help you avoid government sanctions and potential criminal referrals.
On Site I-9 Compliance Audits
We review your employee records for compliance with I-9 regulations as well as all other related federal immigration rules such as E-Verify.
Our I-9 Audit services are conducted at your offices to:
- Determine if your business has the ability to promptly comply with an audit from Immigration Customs and Enforcement (ICE), Department of Labor (DOL), or the Office of Special Counsel for Immigration Related Unfair Employment Practices;
- Determine if any pattern of I-9 violations exists; and
- Advise your staff on policies and procedures that will allow you to mitigate any discovered violations.
On Site Training
We give on site training to your employees regarding I-9 completion, acceptable documents, mismatch letters, document abuse situations, and how to minimize potential discrimination and EEOC claims.
Creation of I-9 Company Policy
We draft appropriate language and policies for inclusion in your HR manuals which includes standardized intake procedures, retention policies, and tickler systems for re-verification and document retention.